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Executive Secretary/Executive Administrative Assistant  What They Do

Just the Facts


Executive Secretaries and Executive Administrative Assistants Career Video



Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

This career is part of the Business Management and Administration cluster Administrative Support pathway.


A person in this career:

  • Manages and maintains executives' schedules.
  • Makes travel arrangements for executives.
  • Prepares invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
  • Coordinates and directs office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
  • Answers phone calls and directs calls to appropriate parties or takes messages.
  • Prepares responses to correspondence containing routine inquiries.
  • Opens, sorts, and distributes incoming correspondence, including faxes and email.
  • Greets visitors and determines whether they should be given access to specific individuals.
  • Prepares agendas and makes arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
  • Performs general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

Insider Info

Dig into the details and check out what people in this job have to say about their work.



Working Conditions and Physical Demands

People who do this job report that:

  • You would sit most of the time. There's some walking and standing. You may have to lift and carry things like books, papers or tools weighing 10 lbs. or less.
  • Work in this occupation involves using your hands to hold, control, and feel objects more than one-third of the time
  • Work in this occupation requires being inside most of the time
  • Work in this occupation involves making repetitive motions more than one-third of the time
  • Work in this occupation involves sitting more than one-third of the time

Working in this career involves (physical activities):

  • Seeing clearly up close
  • Speaking clearly enough to be able to be understood by others
  • Identifying and understanding the speech of another person

Work Hours and Travel

  • Regular working hours and limited travel

Specialty and Similar Careers

Careers that are more detailed or close to this career:

  • Administrative Aide --
  • Administrative Assistant -- Aids executive in staff capacity by coordinating office services, such as personnel, budget preparation and control, housekeeping, records control, and special management studies.
  • Administrative Associate --
  • Administrative Coordinator -- Provides administrative and technical support to the Administration Department. May exercise direct or functional supervision over assigned lower-level clerical support personnel.
  • Administrative Secretary --
  • Administrative Specialist --
  • Executive Administrative Assistant --
  • Executive Assistant -- Coordinates administrative procedures, public relations activities and research and analysis functions for members of legislative assemblies, ministers, deputy ministers, corporate officials and executives, committees and boards of directors.
  • Executive Secretary -- Provides high-level administrative support to an executive or a high-ranking official of a company or organization.
  • Office Assistant -- Performs a combination of clerical duties requiring limited knowledge of systems or procedures.