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Human Resources Assistant  What They Do

Just the Facts


Compiles and keeps personnel records. Records data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.

This career is part of the Business Management and Administration cluster Human Resources Management pathway.


A person in this career:

  • Processes, verifies, and maintains personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
  • Records data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
  • Explains company personnel policies, benefits, and procedures to employees or job applicants.
  • Provides assistance in administering employee benefit programs and worker's compensation plans.
  • Answers questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
  • Prepares and sets up for new employee orientations.
  • Gathers personnel records from other departments or employees.
  • Examines employee files to answer inquiries and provide information for personnel actions.
  • Searches employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.
  • Compiles and prepares reports and documents pertaining to personnel activities.

Working Conditions and Physical Demands

People who do this job report that:

  • You would sit most of the time. There's some walking and standing. You may have to lift and carry things like books, papers or tools weighing 10 lbs. or less.
  • Work in this occupation requires being inside most of the time
  • Work in this occupation involves making repetitive motions more than one-third of the time
  • Work in this occupation involves sitting more than one-third of the time

Working in this career involves (physical activities):

  • Seeing clearly up close
  • Speaking clearly enough to be able to be understood by others
  • Identifying and understanding the speech of another person

Work Hours and Travel

  • Regular working hours and limited travel

Specialty and Similar Careers

Careers that are more detailed or close to this career:

  • Human Resources Administrative Assistant (HR Administrative Assistant) --
  • Human Resources Administrator --
  • Human Resources Associate (HR Associate) --
  • Human Resources Coordinator (HR Coordinator) --
  • Human Resources Generalist (HR Generalist) --
  • Human Resources Representative (HR Representative) --
  • Human Resources Technician (HR Technician) --
  • Personnel Assistant --
  • Personnel Clerk --