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Procurement Clerk  What They Do

Just the Facts


Compiles information and records to draw up purchase orders for procurement of materials and services.

This career is part of the Business, Management and Administration cluster Business Finance and Accounting pathway.


A person in this career:

  • Performs buying duties when necessary.
  • Prepares purchase orders and sends copies to suppliers and to departments originating requests.
  • Compares suppliers' bills with bids and purchase orders to verify accuracy.
  • Prepares, maintains, and reviews purchasing files, reports and price lists.
  • Checks shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
  • Compares prices, specifications, and delivery dates to determine the best bid among potential suppliers.
  • Reviews requisition orders to verify accuracy, terminology, and specifications.
  • Determines if inventory quantities are sufficient for needs, ordering more materials when necessary.
  • Calculates costs of orders, and charges or forwards invoices to appropriate accounts.
  • Maintains knowledge of all organizational and governmental rules affecting purchases, and provides information about these rules to organization staff members and to vendors.

Working Conditions and Physical Demands

People who do this job report that:

  • You would sit most of the time. There's some walking and standing. You may have to lift and carry things like books, papers or tools weighing 10 lbs. or less.
  • Work in this occupation requires being inside most of the time
  • Work in this occupation involves sitting more than one-third of the time

Working in this career involves (physical activities):

  • Seeing clearly up close
  • Speaking clearly enough to be able to be understood by others
  • Identifying and understanding the speech of another person

Work Hours and Travel

  • Regular working hours and limited travel

Specialty and Similar Careers

Careers that are more detailed or close to this career:

  • Procurement Analyst -- Evaluates vendors based on price, quality and availability and arranges the purchase of all material, supplies, equipment, property and services for the organization.
  • Purchasing Agent -- Purchases machinery, equipment, tools, parts, supplies, or services necessary for the operation of an establishment.
  • Warehouse Clerk --