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Office Machine Operator  What They Do

Just the Facts


Operates one or more of a variety of office machines, such as photocopying, photographic, and duplicating machines, or other office machines.

This career is part of the Business, Management and Administration cluster Administrative Support pathway.


A person in this career:

  • Reads job orders to determine the type of work to be done, the quantities to be produced, and the materials needed.
  • Operates office machines such as high speed business photocopiers, readers, scanners, addressing machines, stencil-cutting machines, microfilm readers or printers, folding and inserting machines, bursters, and binder machines.
  • Places original copies in feed trays, feeds originals into feed rolls, or positions originals on tables beneath camera lenses.
  • Computes prices for services and receives payment, or provides supervisors with billing information.
  • Sorts, assembles, and proofs completed work.
  • Sets up and adjusts machines, regulating factors such as speed, ink flow, focus, and number of copies.
  • Monitors machine operation, and makes adjustments as necessary to ensure proper operation.
  • Loads machines with materials such as blank paper or film.
  • Maintains stock of supplies, and requisition any needed items.
  • Files and stores completed documents.

Working Conditions and Physical Demands

People who do this job report that:

  • You would often handle loads up to 10 lbs., sometimes up to 20 lbs. You might do a lot of walking or standing, or you might sit but use your arms and legs to control machines, equipment or tools.
  • Work in this occupation involves using your hands to hold, control, and feel objects more than one-third of the time
  • Work in this occupation requires being inside most of the time
  • Sound and noise levels are loud and distracting
  • Work in this occupation involves making repetitive motions more than one-third of the time
  • Work in this occupation involves standing more than one-third of the time
  • Work in this occupation involves walking or running more than one-third of the time

Working in this career involves (physical activities):

  • Seeing clearly at a distance
  • Seeing clearly up close
  • Identifying and understanding the speech of another person

Work Hours and Travel

  • Regular working hours and limited travel

Specialty and Similar Careers

Careers that are more detailed or close to this career:

  • Collating Machine Operator -- Sets up and operates collating machine to perform functions for example assembling and perforating, stapling, gluing, folding, or cutting sheets of paper, forms, or signatures in specified sequence to form sets.
  • Transit Clerk --