Real-Life Communication -- Solution
In any business correspondence, make sure you provide the current
date, your return address, the recipient's address, a salutation (Dear Mr.
Conrad) and a professional closing (such as Sincerely).
Also remember
to find out the name of the person in charge of database management because
this person is the one you'll need to address. Don't just type "to whom it
may concern." Be as professional and as accurate as possible. This will tell
the recipient that your work reflects the same qualities.
Here is a
sample letter to send to prospective clients:
Note: Never write your
letter by hand!
(Print letter on letterhead with your
company name, address, zip code and
telephone and fax numbers)
Current
date
Cooper and Sons Customer Catalogs
123
ABC Way
City/Town, State, Country
Zip Code
Dear Mr. Cooper,
ABC
Data Services employs quality staff with years of data entry experience. Our
data entry clerks are among the most accurate in the business, keying at an
average of 10,000 to 12,000 keystrokes per hour. Our rapid, accurate service
ensures that your project will receive top-notch attention with a quick turnaround
delivery.
For your convenience, we offer a variety of pre-designed
database formats. However, if you need a database custom designed for your
particular needs, our database specialist can accommodate your needs for a
reasonable charge.
Why should you outsource your data keying projects,
Mr. Cooper? Simply put, our professional staff can free up your office personnel
to attend to tasks that are more oriented to their specialty. Outsourcing
your data entry projects will save your in-house staff time and save your
company money.
In addition, your company won't have to pay more for
overtime hours while your staff tries to master the know-how of building a
database, and you won't have to purchase needless equipment. We offer the
equipment and data entry personnel you need at a cost you can afford.
If
you would like to see what ABC Data Services can do for your company, we would
be happy to offer a sample of our services on a trial basis. Simply call us
on our toll-free line listed below and request our ABC Trial Offer.
Thank
you for your consideration. We look forward to hearing from you soon.
Sincerely,
Mary
Smith,
ABC Database Manager
1-800-000-0000
Of
course, this is just an example of how you might word your proposal.
Jeannette
Marshall suggests you stress your assets when you approach potential clients.
"I
make sure they know how rapid and accurate my keystrokes are," she says. "I
type about 12,000 keystrokes per hour, whereas most people only type about
4,000 per hour," she says. "I let the client know that when they hire me for
the job, they're basically getting three people for the price of one."